Camp Weaver Guide

Preparing for Camp

Parents and guardians — Please make sure you plan to take care of your balance at least 3 weeks before the start of each session. Log in to complete any missing forms. If you are a returning camp family, the forms are easier than ever as they pre-fill from year to year. However, you must review, update, and submit them. Please also review the information documents in your online account, as many of your questions may be answered there.

Note: Our staff works hard to remind you about any missing forms and balances. If you have any questions, please give us a call.

Check-In

Check-In is on Sunday at 2pm — Parents are asked to depart from camp by 3pm, so that your camper can start their exciting adventure. At check-in parents will have the opportunity to meet the camp staff who will be working with your camper and view the cabin your camper will be staying. Make sure you have turned in all paperwork and paid your balance at least three (3) weeks prior to the start of your camper’s session to qualify for fast, easy check-in. Easy check-in is located at the Warwick Pavilion, click here to view a map of camp.

Note: Our staff will transport your camper’s luggage down to their cabin. Please make sure there are no medications or nut products in your camper’s luggage. You will check in medication with our nurse.

Check-Out

Check-Out is on Friday at 5pm — Please arrive promptly at 5:00 to get your camper checked out at their cabin before leaving. We will ask to see your ID at check-out so please make sure that you bring photo identification for security purposes.

Early check- out is strongly discouraged. Early check-outs are very disruptive to our closing day of camp and are difficult to schedule among all of the important closing programs on Fridays. Please keep in mind that if you arrive to pick up your camper during an unscheduled time it may take up to one hour for your camper to get ready and travel up to the office.

Camp Mail and Packages

All packages and mail can be brought to camp with your camper’s name and cabin clearly labeled. If you would like your child to send letters home during the week, it is a good idea to send pre-stamped and pre-addressed envelopes along with pen and paper. An encouraging note from family or a package of goodies to share with the cabin is sure to add some excitement to the evening. We request that families do not send or bring any junk food items including candy, gum, non-baked chips, sodas or any type of energy drinks. The postal system has become unreliable, please send letters in advance to ensure timely delivery. We will hold mail until campers are at camp if received early.

Nut-Free Zone: We are a completely nut free facility. Please be mindful of this policy and refrain from sending items that contain nuts to camp.

Phone Calls, Technology and Toys

Some parents may wish to speak with their child during the session, but we do not allow campers to receive or place phone calls while at camp. All forms of “tech and toys” should be left at home, which includes but is not limited to: cell phones, iPods, silicone “pop-it”, tablets, trading cards, and handheld gaming systems. We encourage our campers to be unplugged while at camp, and ask that you support this request. Campers benefit greatly from camp’s unplugged environment! Any message that needs to be given to campers will be done through our staff. Please call our office with any urgent messages at (336) 697-0525.

Swim Evaluations

On the first day of camp all campers are given a swim evaluation and will wear a wrist band according to their swim ability. All campers wear life jackets in the lake, no matter their band color.

Green Swim Band: Participant is allowed in all areas of the pool and lake, no restrictions. To receive a green band, participant must be able to swim two lengths of pool with the ability to put their face in the water, tread water for at least one minute and submerge under the water and recover without touching the bottom of the pool until the end of the pool is reached.

Yellow Swim Band: Participant can swim, but does not have enough endurance or swimming ability to be allowed in the deeper end of the pool. Needs to stay in 5-ft or less of water, is allowed to do all activities at the lake. To receive a yellow band, participant must be able to swim two lengths of pool (50 yards) with the ability to put their face in the water, tread water for at least 30 seconds, ability to submerge and recover with three or less touches of the bottom of the pool.

Red Swim Band: Participant cannot swim. Must remain in shallow area of pool (less than 5 ft.). Restricted at the lake to the roped in area, can go no further than the dock by the beach. Can swim in roped area and play on Splash Mat. To receive a red band, participant is unable to complete the swim evaluation requirements.

Lost and Found

Please do not buy any new items for camp and ensure that you write your camper’s full name on all items so we can return them if they are lost. Campers often misplace their belongings or confuse them with others’ during transitions, so it’s important to label every item with your camper’s first and last name. All unclaimed items will be donated to a charity organization at the end of the summer.

Please avoid sending valuable items to camp. We recommend only sending “play” clothes that you don’t mind getting dirty.

Homesickness

It is perfectly normal for both new and returning campers to miss family, friends and pets while at camp. Most campers need around two days to adjust to a new routine and their new cabin mates. By Wednesday, parents sometimes receive a “please come get me now” letter. Campers are most likely having fun at this point in time and have adjusted to the new environment. Feel free to call the office and let us know if you receive a similar message from your camper. We are happy to check on your camper and get back with you.
Overnight camp provides a great opportunity for campers to overcome homesickness by learning to accept it as a natural feeling. We welcome this chance to help our campers grow in a safe, constructive way, and develop a new sense of independence and self-confidence.

Camp Infirmary

Should an accident or illness occur while your child is at camp, you can feel confident in our preparedness to provide care. All staff at Camp Weaver are First Aid, CPR, and AED certified, and our weekly licensed medical volunteers are available 24/7 to see to every camper’s need. If your child has had a recent illness or is on medication, please stop by and see our nurse on check-in day. In case of accident or illness that affects your camper’s experience at camp we will contact parents via telephone.

Medication

We keep all medications safe and secure in our Camp Infirmary. All medications must be in the original container with the campers first and last name and checked in with our infirmary. If your child will need to use an inhaler or similar device, please bring all prescriptions/original boxes with you on check-in day.

Emergencies

In case of emergency please call our office at (336) 697-0525. If your call is after business hours, our voicemail system will direct you to an emergency number that you can call for our director on duty. Please remember, this number is for emergencies only. All non-emergency issues should be handled through our camp office, between the hours of 7:30am – 6pm. We will notify parents immediately if any emergency occurs with your child while at camp.

Food or Special Dietary Concerns

Indicate any food allergies, diet restrictions or needs on the camper health history form. Camp Weaver is a nut-free facility, we do offer a sunflower butter as the alternative. The dining hall is successful in accommodating campers with food allergies. We strive to meet each child’s dietary needs including, but not limited to, gluten-free, dairy free and vegetarian. A salad is available during lunch and dinner. Vegetarian options are always available.

Clinic Choices/Activities

Campers can choose from a variety of clinic choices and activities to participate in. Please see the list below.

• Archery
• Canoeing/Kayaking
• Ceramics
• Cooking
• Crafts
• Dance
• Drama
• Gardening/Mini Farm
• Mountain Biking
• Photography
• Movie Making
• Outdoor Living Skills
• Paintball Obstacle Course
• Riflery
• Ropes Course
• Skateboarding
• Sports
• Stand-Up Paddleboards
• Giant Water Slide
• Water Zip Line
• Splash Mat
• Blob
• Aqua Jump
• Swimming
• And more!!

Camper Passport

Camp Weaver’s passport program is designed to help campers build character and skills. We all need goals, both long- and short-term goals. We believe that goal setting and self-reward are important parts of life, the camper experience and building strong character. Every camper will receive a passport on Sunday to keep a track of their schedule and learn the Camp Weaver Code. Throughout the week campers participate in activities and can earn stamps that are added to the back of their passport. They are welcome to keep bringing it back year after year.

Camp Photos & Email System

Curious what your camper is up to while they are here at Camp Weaver? Visit and check out our SmugMug account. Also, keep an eye on our Facebook and Instagram accounts for updates and additional photos. We are happy to provide a “oneway” email service, where we will print out emails for your camper and give them your message at camp. They are printed at 12pm Monday -Friday. Please use the current year’s link sent to you and posted on our website. More information will be given at check-in.

Visitors

To keep the camp program effective and safe, it is necessary to free campers from outside contacts as much as possible. All communication can be done with your child through mail or one-way email. Once you say goodbye on Sunday, your camper is going to have an experience that will last a lifetime. When you pick your child up on Friday evening they will be excited to share their new skills with you and talk about all the fun they had. Your child will also have many new friends to talk about from their week at Camp Weaver.

Stayover Weekends

Stayover Camp Weekends are only available after certain camp sessions. They are designed to connect one overnight camp session to another for an extended camp experience. Stayover trip destinations are subject to change. These weekends are an additional cost . 

Trading Post – Store Credit

The Camp Trading Post carries a variety of YMCA Camp Weaver merchandise and souvenir items (it does not sell snacks). It is optional for campers to have money put toward their trading post account prior to the start of camp. We encourage parents to prepay the money they would like for their camper to have, and ask that campers do not bring and carry cash as it might get lost. Once the session has started, please call the office if you add money to the account.

Packing List

New to camp? Check out the packing list under “Forms & Documents” on your online account. Please do not buy any new items to camp or send expensive clothing, shoes or waterbottles.We suggest that your camper packs comfortable “play clothes” that you do not mind getting dirty while they are having a blast in their camp activities! We also suggest you label every item sent to camp with your child’s first and last name in case it is lost during transition between activities. Please, please do not bring any items of high importance or value.
Don’t know where to start with packing? Make packing a breeze with our online store, a quick and easy way to get everything your camper needs for camp as well as a portion of what’s paid goes to support our Financial Assistance program. Check out the Camper Store.

Open House

These sessions will be led by our Camp Directors, and are a great time to have any camp questions answered. View our camp page for more information about the upcoming open house.

Helpful Tip! Dos and Don’ts

• DO try to encourage your camper to spend a night away from home prior to camp, such as at a friend’s house.
• DO make sure to pack a special personal item from home to send to camp.
• DO send frequent letters/one-way emails that are cheerful, happy and encouraging.
• DON’T give your camper the feeling that you are struggling to get along without them.
• DON’T ask your child about homesickness in a letter or email.
• DON’T tell your camper that you will come and pick him or her up if they are not enjoying themselves. If there is instability at home, your camper is very anxious about being away, or there are any other special circumstances, please contact us so that we may further prepare the counselors and our Diversity, Inclusion and Globalization specialist.

Check-In

We offer two easy and convenient ways to check your camper in each day. You can drop off your child at (1) Camp Weaver or at one of our (2) bus sites.

1. Check-In at Camp Weaver is from 7:30am – 8:45am at the Warwick Pavilion (giant covered shelter located by our office/pool). If you arrive at camp after 8:45am please enter the Gravely Center (office building) to check-in your camper.
2. Check-In at a bus site from 7:30am – 8:10am. Buses will leave promptly at 8:15am, so please have your child to the bus site before 8:15am. The bus cannot wait on late arrivals. If you are running late you can bring your camper directly to Camp Weaver.

We offer two bus sites conveniently located in Greensboro:

1. Spears Family YMCA, 3216 Horse Pen Creek Rd., Greensboro, NC 27410
2. Kathleen Price Bryan Family YMCA, 501 W Market St., Greensboro, NC 27401 (Downtown Greensboro)

Note: There is an additional fee for bus transportation ($50/camper/week). You must be signed up for bus transportation at least one week prior to session start date, based on availability. Please be sure to sign up online or call our office. Please call office to communicate any important information. We do not prorate any fees.Please be sure to sign in with the Camp Weaver staff, who will be wearing a staff shirt. Our staff will ask you to set a pick-up password. Please share this password with anyone who will be picking up your child. Campers will not be released without the proper password.

Check-Out

Check-Out at Camp Weaver is from 4:30pm – 5:45pm. Buses depart from Camp Weaver at 4:30pm to drop off at bus sites. Pick-up and check-out will occur at each bus site between 5pm– 6pm daily.
There are no early pick-ups from 4-4:30pm while the buses load.

Items to Send with Your Summer Day Camper

We suggest that your camper comes to camp in comfortable “play clothes” that you do not mind getting dirty while they are having a blast in their camp activities! We also suggest you label every item sent to camp with your child’s first and last name in case it is lost during transition between activities.
Please, please do not bring any items of high importance or value.
Items to bring to camp include:

• Backpack
• Refillable Water Bottle
• Sun Screen/ Bug Spray
• Tennis Shoes
• Swim suit, towel and bag for wet items
• Pool/Lake Shoes
• Hat
• Change of clothes / rain coat if rain is in the forecast
• Water Shoes/ Flip Flops for use only during pool and lake swim time

Leave the following items at home: All electronics, toys, trading cards, books, expensive jewelry or items of sentimental or monetary value. We encourage our campers to be unplugged while at camp, and ask that you support this request. Campers benefit greatly from camp’s unplugged environment.

Swim Evaluations

On the first day of camp all campers are given a swim evaluation and will wear a wrist band according to their swim ability. All campers wear life jackets in the lake, no matter their band color.

Green Swim Band: Participant is allowed in all areas of the pool and lake, no restrictions. To receive a green band, participant must be able to swim two lengths of pool with the ability to put their face in the water, tread water for at least one minute and submerge under the water and recover without touching the bottom of the pool until the end of the pool is reached.

Yellow Swim Band: Participant can swim, but does not have enough endurance or swimming ability to be allowed in the deeper end of the pool. Needs to stay in 5-ft or less of water, is allowed to do all activities at the lake. To receive a yellow band, participant must be able to swim two lengths of pool (50 yards) with the ability to put their face in the water, tread water for at least 30 seconds, ability to submerge and recover with three or less touches of the bottom of the pool.

Red Swim Band: Participant cannot swim. Must remain in shallow area of pool (less than 5 ft.). Restricted at the lake to the roped in area, can go no further than the dock by the beach. Can swim in roped area and play on Splash Mat. To receive a red band, participant is unable to complete the swim evaluation requirements.

Lost and Found

Please ensure that you write your camper’s name on all items so that we can return them to their owner if lost. It is very common for campers to misplace their belongings or get them confused with another camper’s during transition at camp. It is important for every belonging sent to camp to be labeled with your camper’s first and last name. All unclaimed items are donated to a charity organization at the end of the summer. Please do not send any valuable items to camp. We suggest you only send “play” clothes that you do not mind getting dirty.

Group Mate Requests

Summer Day Camp are groups of campers of the same age. If you would like a friend to be in the same group as your camper you must note the other camper’s name in your camper application. You can also email the office to confirm the re­quest. We try our best to accommodate all requests, if on the first day of camp the campers are not together, please call the office.

Check-In

Check-In is on Friday at 5:30pm — Parents are asked depart from camp by 6pm if not Parent Child Weekend, so that your camper can start their fun adventure. At check-in parents will have the opportunity to meet the camp staff who will be working with your camper during their stay at camp and view the cabin your camper will be sleeping in. Make sure you have turned in all paperwork and paid your balance at least one (1) week prior to the start of your camper’s session to qualify for an easy check-in. Check in is at the Terrace, click here to view a map of camp.

Note: Please make sure there are no medications or nut products in your campers luggage, you will check in medication with our nurse.

Check-Out

Check-Out is on Sunday at 1:30pm — Please arrive promptly at 1:30 to get your camper checked out at Warrick Pavilion before leaving. We will ask to see your ID at check-out so please make sure that you bring photo identification for security purposes.

Early check- out is strongly discouraged. Early check-outs are very disruptive to our closing day of camp and are difficult to schedule among all of the important closing programs on Sundays. Please keep in mind that if you arrive to pick up your camper during an unscheduled time it may take up to one hour for your camper to get ready and travel up to the office.

Phone Calls, Technology and Toys

Some parents may wish to speak with their child during the session, but we do not allow campers to receive or place phone calls while at camp. All forms of “tech and toys” should be left at home, which includes but is not limited to: cell phones, iPods, silicone “pop-it”, tablets, trading cards, and handheld gaming systems. We encourage our campers to be unplugged while at camp, and ask that you support this request. Campers benefit greatly from camp’s unplugged environment! Any message that needs to be given to campers will be done through our staff. Please call our office with any urgent messages at (336) 697-0525.

Lost and Found

Please ensure that you write your camper’s name on all items so that we can return them to their owner if lost. It is very common for campers to misplace their belongings or get them confused with another camper’s during transition at camp. It is important for every belonging sent to camp to be labeled with your camper’s first and last name. All unclaimed items are donated to a charity organization at the end of the summer. Please do not send any valuable items to camp. We suggest you only send “play” clothes that you do not mind getting dirty.

Homesickness

It is perfectly normal for both new and returning campers to miss family, friends and pets while at camp. Most campers need around two days to adjust to a new routine and their new cabin mates. We are happy to check on your camper and get back with you.

Overnight camp provides a great opportunity for campers to overcome homesickness by learning to accept it as a natural feeling. We welcome this chance to help our campers grow in a safe, constructive way, and develop a new sense of independence and self-confidence.

Medication

We keep all medications safe and secure in our Camp Infirmary. All medications must be in the original container with the campers first and last name and checked in with our infirmary. If your child will need to use an inhaler or similar device, please bring all prescriptions/original boxes with you on check-in day.

Emergencies

In case of emergency please call our office at (336) 697-0525. If your call is after business hours, our voicemail system will direct you to an emergency number that you can call for our director on duty. Please remember, this number is for emergencies only. All non-emergency issues should be handled through our camp office, between the hours of 7:30am – 6pm. We will notify parents immediately if any emergency occurs with your child while at camp.

Food or Special Dietary Concerns

Indicate any food allergies, diet restrictions or needs on the camper health history form. Camp Weaver is a nut-free facility, we do offer a sunflower butter as the alternative. The dining hall is successful in accommodating campers with food allergies. We strive to meet each child’s dietary needs including, but not limited to, gluten-free, dairy free and vegetarian. A salad is available during lunch and dinner. Vegetarian options are always available.